We are looking for an Executive Assistant who will report directly to the CEO, providing executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant must be creative, pleasant, and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
Responsibilities
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active and fluid calendar of appointments; completing expense reports; composing and preparing correspondence that is confidential; arranging complex and detailed travel plans, itineraries, and agendas; and, compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Communicates directly, and on behalf of the CEO, with Board members, investors, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Recommends appropriate course of action, referral, or response to mail and other communications.
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
Requirements and skills
- Excellent interpersonal, negotiation, and conflict resolution skills; excellent organizational skills and attention to detail. Excellent verbal and written communication skills
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite, iWork, or related software.
Educational Requirements
- Bachelor's Degree (B.A.) preferred; High School Diploma with work experience considered.
Work Environment
- General office conditions; must be able to work effectively at a computer for extended periods of time.
