Facilities Coordinator - Finance

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Roles and Responsibilities:

- Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
- Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
- Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
- Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
- Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
- Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
- Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.

-Monitoring of Revolving Petty Cash

Qualifications and Experience Requirements:

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Relevant experience in finance administration, accounts payable, procurement, or facilities management support is preferred.
- Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
- Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage.
- Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
- Good communication and coordination skills when dealing with vendors, internal departments, and clients.
- Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.