End-to-end calendar management for Finance Leadership, including prioritization, coordination across time zones, and preparation for key financial and governance meetings.
Full coordination of complex international business travel for Finance Leadership Team.
Preparation, submission, and tracking of travel and expense reports in line with internal finance policies; coordination with Accounting and external providers.
Administrative and operational support of daily Finance leadership activities.
Ongoing communication with external stakeholders (auditors, advisors, partners), including scheduling, follow-ups, and documentation support.
Collection and organization of financial receipts, expense documentation, and claims; monitoring approval statuses and resolving discrepancies.
Finance Business Rhythm & Coordination
Cross-functional coordination with Accounting, FP&A, Legal, HR, Tax, Procurement, and Operations teams.
Gathering, structuring, and preparing materials for financial reviews, budget discussions, forecasting cycles, management committees, and executive leadership sessions.
Tracking key finance initiatives (budgeting, reporting cycles, audits, compliance activities) and monitoring deadlines and deliverables.
Preparing and reviewing presentations, financial decks, reports, meeting agendas, and minutes.
Supporting recurring Finance rhythms: monthly closes, quarterly reviews, annual planning cycles, and follow-ups on action items.
Assisting in the organization of finance offsites, strategy sessions, and internal finance events.
Skills, Knowledge & Expertise
Education & Expertise
Bachelor’s degree in Business Administration, Finance, Economics, Management, or a related field.
5–7 years of experience in executive support, finance operations, or business operations roles within international, fast-paced organizations.
Proven experience supporting senior finance leadership and coordinating across multiple time zones.
Technical & Professional Skills
Advanced proficiency in MS Office / Google Workspace, particularly Sheets/Excel and Slides/PowerPoint.
Hands-on experience with travel and expense management systems (Concur, SAP, Expensify, Zoho, or similar).
Familiarity with finance-adjacent tools and collaboration platforms (ERP environments, Notion, Asana, Jira, Slack, MS Teams).
Strong ability to structure data, track processes, and support financial reporting and internal coordination.
English proficiency at B2 level or higher.
Work Style
High level of attention to detail, confidentiality, and accuracy when working with financial information.
Ability to operate in a dynamic, high-pressure environment with shifting priorities and deadlines.
Flexibility to work across near-European time zones and adapt to Finance leadership schedules.
Job Benefits
Stable salary and official employment.
Health insurance.
Hybrid work model and flexible schedule.
Access to professional counseling services (psychological, financial, legal).
Corporate discount programs.
Internal training and development opportunities.
Partially or fully funded external training courses.
